The privacy of personal data is one of the main concerns of Duran Art S.R.L., 127 Turda Street, Sector 1, Bucharest, registered at the Trade Register under no. J40 / 11834/2014, fiscal code RO33686496 (from now on, referred to as “Irina Toma”), as the data controller.
With over 5 years experience in the field of personal development, Duran Art delivers training, coaching, and consultancy services to individuals and businesses, both on the Romanian territory and abroad.
This document is intended to inform you about the processing of your personal data in the context of the use of the website www.irinatoma.ro & www.irinatoma.com („the Website”).
For this reason, we strive to process your personal data in accordance with the principles set out in the applicable data protection legislation in Romania, including the European Regulation 2016/679 on the protection of individuals with regard to the processing on the personal data and on the free movement of these data and repealing Directive 95/46 / EC (“GDPR”).
Personal data refers to any information relating to an identified or identifiable individual, while an identifiable person is that person who can be identified directly or indirectly, in particular by reference to an identification number or one or more specific factors, including physical, psychological, mental, economic, cultural or social identity.
What data do we process and for what purpose?
If you are a client or potential customer
We process the following categories of data as a result of interacting with us:
If you have an account on the Website: name and email address. Creating an account on the Website is not conditional upon sending an order. However, creating an account allows placing an order through the Website. To access your account, you will have to set a password. Please make sure to keep your password secret, as well as any other information related to your account.
Your data will be stored to register and operate the account created on our page with the purpose to give you the opportunity to place orders/participate in conferences/participate in contests.
All reports initiated through the Website between Irina Toma and each client for or after placing an order will be made in accordance with this Privacy Policy and the Terms and Conditions published on the Website, if applicable.
If you choose to become a member of the programs offered by Irina Toma (“Member”) – when you enroll in the program we process: your name, e-mail address, phone number, address, date of birth, and other personal data that you can provide directly to us. Telling us your birthday is optional and we will only use it to offer discounts on services marketed through the Members’ Website on their birthday.
If you participate in contests or raffles – the data we process is your name, email address, your phone number, and your address (in the latter case, only if applicable – for example, to deliver the prizes).
If you want to sign up for our contests and/or raffles that we organize, you will have to fill out a form to provide us with the information mentioned above.
If you want to place an order or contact us using your Facebook, Instagram or Google account, Irina Toma will process the public profile data displayed by those applications: username, email address and/or phone number. These data will be used outside of that platform only to the extent you have requested it, with the purpose to provide you with an offer or the necessary information to sign a contract between Irina Toma and you.
The purposes of the processing are:
1.2.1. Providing services or delivering the products ordered through the Website.
We use your personal data required to provide the solicited products and/or services. For instance, when delivering products to you, we may rely on your personal data (for example, the delivery address) to fulfill our contractual obligations. Also, to process the payments made in the case of buying products online, through our Website, we may use your credit card data.
We hereby endorse the fulfillment of the contract (broadly) as the basis of processing (including deliveries, processing of payments).
1.2.2. Communication
It is possible to ask us for assistance or to send us comments, suggestions or questions about our Website, our products and/or our services, as well as the way we process your personal data.
1.2.3. Data processing as a legal requirement
We may use some of your data in the context of providing services and products based on statutory obligations (for example, the obligation to comply with tax laws). In this case, the basis of the processing is the fulfillment of a legal requirement.
1.2.4. Sending newsletters
We may also use your contact information to provide you with newsletters in electronic format about our services and products, as well as about our events, courses, contests and/or raffles, but only if you subscribe and, therefore, explicitly express your consent for such processing. You can withdraw your consent at any time and express the option of not receiving newsletters in the future by clicking “Unsubscribe” when you receive the email or write to unsubscribe@irinatoma.com.
Providing your data for this purpose is voluntary. Refusing to give consent to process your data for this purpose will not have negative consequences for you.
1.2.5. Courses, seminars, workshops, contests, conferences, and raffles
In case you enroll in the courses, seminars, workshops, contests, and conferences organized by us, we process the personal data you provide us when you join them. We hereby endorse your agreement to participate in these events organized by us.
1.2.6. Sign up as a Member
If you want to take part in the webinars organized by Irina Toma, or benefit of discounts at acquiring our services/products as well as receive the chance of being one of the first people who hear about the events we organize, you can sign up as a Member in the programs offered by Irina Toma. On this occasion, you will receive a Member ID number that we recommend you to mention whenever you purchase products from us, so that you accumulate points or, as the case may be, to benefit of discounts.
We hereby endorse your agreement to provide us with this data to be a member of the Irina Toma Programs with the purpose to benefit from the facilities mentioned above.
If you are a representative/contact person/employee/collaborator of a client or potential client of Irina Toma
2.1. The data categories processed in the context of our relationship: name, position, email, phone, and other personal data that you usually provide to Irina Toma, if you need it to meet the purposes mentioned above.
In all cases, the data is provided either by you or by the customer.
2.2. The purposes and reasons for processing your personal data are:
2.2.1. Providing services and products
We use your personal data to provide the requested services and/or deliver the products you ordered. For example, we can use the personal data to manage the relationship with the client that you represent. In this case, we rely on a legitimate interest in providing our services according to our field of activity and managing our relationship with our customers.
2.2.2. Communication
We use the contact information to communicate with you about your requests and any other relevant aspects of the collaboration or possible collaboration between us. We rely, in this case, on the legitimate interest in providing our services and products according to our field of activity.
2.2.3. Data processing as a legal requirement
We may process some of your data in the context of providing services and products on the basis of a legal obligation if any. In this case, the basis of processing is the fulfillment of a legal obligation.
2.2.4. Sending newsletters
We may also use your contact information to provide you with electronic newsletters about our services and products, as well as about the events, courses, seminars, workshops, competitions and conferences organized by us, but only if you have subscribed and therefore have expressed your express consent for such processing. You can withdraw your consent at any time and express the option of not receiving newsletters in the future by clicking “Unsubscribe” when you receive the email or write to unsubscribe@irinatoma.com.
If you are a business partner, collaborator or an Irina Toma supplier (including a person interviewed by Irina Toma)
3.1. The data categories processed in the context of our relationship with you are your name, your email address, your phone, your address, your image, and other personal data that you provide us directly with.
3.2. The purposes of the processing are:
3.2.1. Managing our contractual relationship
We use your personal data that is relevant to our contractual relationship. We rely, in this case, on the execution of the contract as the basis of the processing.
3.2.2. Communication
We use the contact information to communicate with you about any relevant issues related to our contractual relationship. In this case, we also rely on the fulfillment of our contract as the basis of the processing.
3.2.3. Data processing as a legal requirement
We may process some of your data in the context of providing services based on the fulfillment of a legal requirement if any. In this case, the basis of the processing is the fulfillment of a legal obligation.
If you are a representative, contact person, employee or other collaborator of a business partner/provider for Irina Toma
4.1. The data categories processed in this context are the name, position, e-mail, telephone, address, as well as other personal data provided to Irina Toma, usually by you, if it is necessary to meet the purposes mentioned above.
4.2. The purposes and reasons for the processing are:
4.2.1. Managing the contractual relationship with our business partner
We use your personal data relevant to maintaining the contractual relationship with our business partner (including a vendor). In this case, we rely on the legitimate interest in ensuring that the contractual relationship is properly managed.
4.2.2. Communication
We use your contact information to communicate about any relevant aspects of our partnership. In this case, we rely on the legitimate interest in ensuring that the contractual relationship is properly managed.
4.2.3. Data processing as a legal requirement
We may process some of your data in the context of providing our services and products on the basis of a legal obligation. In this case, the basis of the processing is the fulfillment of a legal requirement.
In all cases, data is provided either directly by you or your business partner/vendor.
If you are a Website Visitor
We use the personal data that we collect from you when you visit www.irinatoma.com/www.irinatoma.ro, to process and respond to your questions submitted through our Website, as well as for sending the newsletters you subscribed to while visiting our site.
We base this data processing activity on our legitimate interest in providing the requested information about our activity, services, and products. The data categories processed in this context are your name, email address, and phone number.
We also use your personal data to track the visitor traffic and improve the content of the Website. We rely on this data processing activity on our legitimate interest in ensuring the proper functioning and improvement of our website.
We use Google Analytics, Facebook, Pixel, and Cookies on the Website to analyze the information collected from the Website visitors. This information allows Irina Toma to better understand the users of the web page and how they use the Website. No personal identification information is included in this type of reporting. For details, see our Cookies Policy.
The data categories processed in this context are the time and date of access to the Internet site and the IP address from where our Website was accessed.
If you apply for a job:
Irina Toma will process the following data categories in the context of our relationship with you: your name, e-mail address, phone, address, personal data included in your Resume or Curriculum Vitae, details of education and training, professional qualifications, as well as other personal data that you can provide us directly.
We use the personal data from the Resume or Curriculum Vitae that we receive to assess the qualifications of applicants for a position within Irina Toma business. We base this case to carry out the steps towards signing and executing a contract.
For how long do we store/process your data?
As a matter of principle, Irina Toma will process your personal data for as long as it is necessary to achieve the purposes mentioned above.
If you are a customer, we will process your data for the duration of the contractual relationship and subsequently according to the legal requirements of Irina Toma (for example, in the case of financial accounting documents, for which the statutory retention period is 10 years from the date of the fiscal year in which they were drawn up).
If you are a customer and exercise your opt-out option by sending an email to unsubscribe@irinatoma.com, Irina Toma will take this action as your option to unsubscribe from receiving commercial communications through which we keep you up to date on the products and services offered by Irina Toma. However, we want to inform you that unsubscribing from commercial communications will not automatically erase your personal data. If you do not want your personal data to be processed or you want to delete the data, you can exercise the detailed rights below.
If you withdraw your consent to process your data for marketing purposes, Irina Toma will stop it without affecting the working operations of Irina Toma based on your consent prior to your withdrawal.
If you applied for a job, once the position has been occupied, we destroy all Resumes and CVs received within a maximum 45 days after the employment.
When and how do we disclose personal data?
To fulfill the processing purposes, Irina Toma might disclose your data to partners, third parties (persons or entities) that support Irina Toma to carry out activities through the Website (for example: courier companies, IT service providers, health service providers, accounting firms) or to central/local public authorities in the following cases listed as example:
to administer the Website;
where such communication would be necessary to award prizes or other facilities to the data subjects as a result of their participation in various promotional campaigns organized by Irina Toma through the Website;
to maintain, customize, and improve the Website and the services provided through the web page;
to send commercial marketing communications, under the conditions and limits stipulated by the law;
when the disclosure of personal data is required by law, etc.
to execute the contract signed with you and/or fulfilling the tax or legal obligations (accountancy firm for making payments, etc.)
When and how do we transfer personal data?
The personal data provided to Irina Toma may be transferred outside Romania, but only to countries in the European Union.
What are your rights?
According to the conditions set out in the legislation on personal data processing, you are entitled to the following rights:
the right to be informed, respectively the right to receive details regarding the processing activities performed by Irina Toma, as described in this document;
the right of access to data, i.e., the right to obtain confirmation from Irina Toma regarding the processing of personal data, as well as details of the processing activities such as the way the data is processed, the purpose of the processing, the recipients or the categories of data recipients, etc.;
the right to rectification, respectively the right to obtain Irina Toma’s correction, without undue delay, of inaccurate or unjustified personal data and the completion of incomplete data; The rectification/completion shall be communicated to each recipient to whom the data was transmitted unless this proves impossible or involves disproportionate efforts.
the right to delete the data without undue delay (‘the right to be forgotten’) if one of the following applies:
they are no longer necessary for the purposes for which they were collected or processed;
if the consent is withdrawn and there is no other legal basis for processing;
when the data subject opposes processing, and there are no legitimate reasons to prevail;
if personal data has been processed illegally;
if personal data has to be deleted for compliance with a legal obligation;
personal data has been collected to provide information society services in accordance with European Union legislation or national law under which the operator is located.
It is possible that Irina Toma, upon request for data deletion, will anonymize this data (thus depriving it of its personal character) and continue processing under these conditions for statistical purposes;
the right to restrict the processing to the extent that:
the person disputes the accuracy of the data for a period that allows us to verify the correctness of the data;
processing is illegal, and the data subject opposes the deletion of personal data, but instead calls for restricting their use;
the operator no longer requires personal data for processing, but the data subject requests them to find, exercise or defend a right in court; or
the data subject opposed to processing (other activities than direct marketing) for the period of time when it is verified that the legitimate rights of the operator prevail over the data subject’s.
the right to data portability, respectively (i) the right to receive personal data in a structured way, commonly used and in an easy-to-read format, and (ii) the right to have such data transmitted by Irina Toma to another data controller, provided that the conditions laid down by law are met;
the right to object – in respect of processing activities, this right may be exercised by submitting a request as indicated below;
at any time, for reasons connected with the particular circumstances of the data subject, that the data which is intended to be processed under the legitimate interest of Irina Toma or the public interest; except in cases where Irina Toma can prove that she has legitimate and compelling reasons justifying the processing and prevailing on the interests, rights, and freedoms of the data subjects or that the purpose is to find, exercise or defend a right in court;
at any time, free of charge and without any justification, that data is intended to be processed for direct marketing purposes.
the right not to be subject to an automatic individual decision, that is to say, the right not to be the subject of a decision taken solely on the basis of automated processing, including profiling, which produces legal effects concerning the data subject or affects them significantly in a similar way;
the right to address the National Supervisory Authority for Personal Data Processing or the competent courts, to the extent that you consider it necessary.
Contact
For any additional questions about how your personal data is processed and to exercise the rights mentioned above, please send an email to contact@irinatoma.com.
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